​​​​​​ Syncing ​​Group Calendars

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 The Calendar allows your group to schedule meetings and events. The calendar can also serve as a tool to support users in meeting important deadlines that pertain to them.

Adding an Event, Announcement, or Tasks

Click on the date you want to add an event and you'll see an Add icon appear - click Add


 Fill in all of the required information (title, start time, end time, etc.) and then click Save



On the Calendar tab on the ribbon, you can select the view that you would like. You can select a Calendar View (displayed below), a listing of All Events, or a listing of Current Events


Calendar View


All Events View


Current Events View (shows the items for the current day)


If you choose the Calendar View, there will be three viewing options in the ribbon as well. These include a view by Day, Week, or Month, so you can sort by the day, week, or month.






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​Group Calendars

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A group calendar enables you to see multiple calendars at the same time. For example, a group calendar is helpful when you schedule a team meeting, because you can see the availability of team members and conference rooms.

Configure a calendar as a group calendar

Note:   To change calendar settings, you must have at least the design permission level for the site.

In a calendar, in the ribbon, click the Calendar tab > List Settings


Under General Settings, click Title, description and navigation


In the Group Calendar Options section, set Use this calendar to share member’s schedules to Yes. This enables you to create events in the calendar with attendees


and click Save

So, now when you’re scheduling a meeting, you are able to see other people’s calendars to see if they’ll be available at that time.


View multiple users' calendars in a group calendar

Note    The view created using the following procedure is temporary. Each time you refresh the browser, only the initial calendar will display.

Go to the group calendar and click the Calendar tab in the ribbon.


In the ribbon, in the Scope group, click Day Group or Week Group.


calendarscope.JPGIn Add Person, type the name of the person or group whose calendar you want to view and then click the check names icon. You can also click the browse icon, and search for the person or group.



Following is an example of a group calendar created using the previous procedure.

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​​ ​Syncing Calendars to Outlook​​

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Go to your SharePoint calendar. On the Calendar tab, in​ the Connect & Export group, click Connect to Outlook.


When prompted to confirm that you want to allow the website to open a program on your computer, click Allow. When prompted to confirm that you want to connect the SharePoint calendar to Outlook, click Yes.​

In your Outlook​ calendar you should see the SharePoint calendar added to the Navigation Pane under Other Calendars. To add an event to the SharePoint calendar:
  • Double-click on the appropriate date on the SharePoint calendar (Thrive Allen County in this example).
  • Create a calendar entry.
  • If this is the first time you have created a calendar entry on the SharePoint calendar, wait a minute then go check the SharePoint calendar to make sure the event appears there. If it looks OK, you have everything set up correctly.
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