​​As a Site Owner, you have the ability to add Participants Description (PD) data to accomplishments that will capture information about people being served by your initiative. For example, you can collect demographic data such as age, gender, and race, as well as geographic data such as zip code. As a Site Owner, you can create and manage the Participants Description Types under the Administration link in your Community Check Box (CCB).

To see instructions about using PD data go to:

​Enable Participants Description Function  

The first step to collecting PD data is to enable that function on the Accomplishments form. 

  1. ​Go to Administration > Accomplishment Forms in the left navigation bar.
  2. Click once on the appropriate Accomplishment Form.
  3. Click on Edit.
  4. Enable Participant Description by sliding the toggle to the right.
  5. Click Save.

Setup Participants Description Types

​​Then you need to enter the types (e.g. demographic, geographic), and the options that users will select when they are adding the participants description data to the accomplishment.​
  1. ​Go to Administration > Participants Description.
  2. Click + New
  3. Enter the Type Name (e.g. Demographic) and Save.​
  4. Click on your new PD type and then Edit.
  5. Click + Add.

  6. Enter the Option (e.g. Gender).
  7. Enter a Display # to order the items.
  8. Move the toggle if you want to include New Participants.
  9. Add Choices. Be sure to use the "|" between the choices. This character is called a pipe, and is on the same key as the forward slash. Make sure that you do not include any spaces between choices, e.g.,Male|Female|Unknown.​
  10. Click Save.​
  11. Click + Add and repeat the above steps to create all the Participants Description fields you need.​
  12. Click Save to save updates to the Participants Description Type Name.

​Edit an existing Participants Description Type Name

  1. ​Go to Administration > Participants Description.
  2. Click​ once on the Type Name you want to edit.
  3. Click ​Edit.
  4. Click on the Option you want to update.
  5. Make needed edits.
  6. Click Save.
  7. Click Save​ to save updates to the Participants Description Type Name.